All prices are quoted in Australian Dollars and include GST.

• No sponsor/exhibitor marketing will commence until an online booking form is completed and full payment is received 
• The preferred method of payment is via credit card (MasterCard or Visa). Payments using Amex incur a 1.8% fee. If paying via EFT, invoices are strictly 14 days 
• If you pay by electronic funds transfer or an international cheque you agree to pay any bank charges and must include these in the amount you transfer. 
• All exhibition staff (complimentary or otherwise) must be registered
• Exhibition space will be allocated strictly in order of level of sponsorship, completion of application form and receipt of payment; the organisers reserve the right to amend the exhibition floorplan to accommodate number of exhibits or venue operational requirements 
• No private functions separate to Section meeting functions are allowed unless approved in advance by the Meeting Managers.
• Sponsors are responsible for arranging appropriate insurance cover in connection with their attendance at the conference, including loss, theft & liability. USANZ is not liable for any loss, liability or damage to personal property 
• Inclusion in printed material is subject to sponsor / exhibitor confirmation and payment prior to print deadlines 
• The sale of all sponsorship packages is subject to approval by USANZ. USANZ reserves the right to decline applications and their decision will be final. 
• You may not assign, share, sub-let, or grant licences for the whole or part of the exhibit without USANZ’s prior approval. 
• Meeting Managers reserve the right to direct you to remove any display items they deem as unacceptable. 
• You must conduct business only from within the confines of your exhibit. You may not tout, or place any material, outside your exhibit causing obstruction of the aisles.
• You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric or furniture. 
• Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with Meeting Managers. 
• Any supplier you use on site must conform to the venue’s OH&S, insurance and other regulations. 
• You are solely responsible for any physical loss or damage to your own property. 
• You must hold a current broadform liability insurance policy for a minimum of $20,000,000. Please forward your public liability certificate to the Meeting Managers at least four weeks prior. 
• Entry to the venue will be denied if you have not provided this information. If you are unable to organise insurance cover as required, please contact the organisers to discuss options. 
• All sponsorship must be paid in full prior to the conference 
• Cancellations prior to 31 July 2024 will be refunded less 50% of the purchase price; cancellations on or after 31 July 2024 will incur a 100% cancellation fee; all cancellations must be made in writing to the Organisers 
• Your non-payment does not cancel your contractual obligations to USANZ. Non-payment of cancellation charges may result in inability to exhibit at future events
  

IF THE EVENT CANCELS 

• The extent of refunds will be a matter for the host organisation (the underwriter) to decide.
• The organisers have the right to change the method of delivery of the event if circumstances outside of USANZ’s control prevent the meeting from going ahead. The Meeting could change from in-person to virtual and the extent of refunds or adjustments to sponsorship fees will be a matter for the host organisation (the underwriter) to decide.

INDEMNITY 

The sponsoring/exhibiting organisation indemnifies the Organisers and its employees, directors, officers, agents and affiliates against any claim, liability, damages, losses, judgement and expense (including reasonable legal fees and court costs) arising out of or resulting from any negligence by the sponsoring/exhibiting organisation and its employees, officers, directors, agents or affiliates. 

YOU AND YOUR STAFF – ON SITE 

• Your application to sponsor or exhibit does not constitute an attendee registration. 
• All exhibition staff must be registered either as a complimentary/included exhibitor registration, or by purchasing additional exhibitor registrations. 

• the replacement of goods or re-supply of services to which the breach relates or the supply of equivalent goods or services;
• the repair of such goods; 
• the payment of the cost of replacing the goods or of acquiring equivalent goods or equivalent services; or 
• the payment of the cost of having the goods repaired.
  

CONSEQUENTIAL DAMAGE 

The Organisers will not be liable for any indirect or consequential loss suffered in connection with this Agreement. 

SECURITY 

You must comply with all instructions relating to the security of the Venue issued by the Venue Managers. The Organisers take no responsibility for any damage to or for the loss or destruction of an exhibit from fire or theft or accidents or injury resulting from such causes. If the Organiser and Venue Manager provide you with written approval, you may engage your own security staff at your own cost. 

ADDITIONAL CONDITIONS AND REGULATIONS 

You must observe the conditions, rules, regulations and procedures of the Organisers in relation to the Event and the Venue, which are available for inspection on request. 

VARIATIONS 

The Organiser, in its complete discretion, may vary the exhibit/floor plan or exhibit space allocation and you must accept such re-allocation without any claim for a reduction in charges or otherwise. 

HOURS 

The Organiser shall determine the hours during which the Event shall be conducted and the times you will be able to access the Venue.

PRIVACY STATEMENT 

• Your name and contact information, including electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent, please advise the Meeting Managers. 
• In addition, your name, organisation and country/ state of origin may be published on the delegate list which is provided to delegates, exhibitors and sponsors electronically. If you do not wish your details to be included in this list, please contact us.