Data protection principles

In relation to your personal data, we will:

• Process it fairly, lawfully and in a clear, transparent way
• Collect your data only for specified and specific purposes
• Only collect the minimum information we need to meet the purpose
• Only use it in the way that we have told you about
• Ensure it is correct and up to date
• Keep your data for only as long as we need it
• Process it securely, reducing the risk of it being lost or stolen

Sharing your data

Your data will be shared within the Company where it is necessary for staff to undertake their duties in provision of the Services to you. We also share some of your data with the following third parties: hotel providers, catering companies.

How we collect your data

We collect personal data about you through a variety of different methods including:

• Direct interactions: You may provide data when filling in forms on the website (or otherwise) by communicating with us by post, phone, email, or otherwise, including when you:
• Make a booking
• Request marketing material to be sent to you
• Give us feedback
• Third parties or publicly available sources: We may receive personal data about you from various third parties and public sources including analytics providers such as Google based outside the EU, identity and contact data from publicly available sources such as LinkedIn.

Why we process your data

There are six lawful reasons for processing your data, which are:

• You give consent for us to process your data
• It is necessary to fulfil a contractual obligation with you
• There is a regulatory obligation on us to do so
• It is in the legitimate interest of the company to do so
• It is your vital interest to do so

What data we collect about you

Personal data means any information capable of identifying an individual. It does not include anonymized data. We may process certain types of personal data about you as follows:

• Identity data may include your first name, last name and title.
• Contact data may include your billing address, email address and telephone numbers.
• Financial data may include your credit card details.
• Transaction data may include details about payments between us and other details of purchases made by you.
• Profile data may include registrations for your events, your dietary requirements, preferences, feedback and survey responses.  
• Marketing and communications data may include your preferences in receiving marketing communications form us and our third parties and your communication preferences.

Why We Ask to Opt In or Opt Out of Attendee App Visibility
We are committed to protecting the privacy of all personal data you provide us for this event registration, and this includes your visibility in the Attendee App. You are able to change your Opt In or Opt Out selection at any time directly in the Attendee App.

Personal Data Visible in the Attendee App

During the course of this event you can consent to have your personal details shared with other attendees. This includes your photo, name, position, organization, state and country. If you choose to withdraw your consent, you are still able to use the attendee app however your details will not be shown in the attendee search, you will not be able to contribute to the Event Stream and your details will not be available in the dinner table seating option.